How to Add a Business Email Account to Gmail?

Your business website is your Digital Employee. It handles operations, payments, and bookings 24/7. But you, the business owner, still need to manage communication efficiently. Juggling multiple email panels wastes time.

Integration is a form of automation. You can add your professional email to your familiar Gmail centre. This brings all your messages into one screen. This is a smart move for efficiency.

Here is the simple process to integrate your professional business account.

1. Outgoing Mail Settings (Sending Email)

You must first set up how you send email. This ensures clients see your professional business address, not your personal Gmail account.

1. Log into your Gmail account. Click the gear icon (Settings) in the top right corner.

2. Click See all settings.

3. Go to the Accounts and Import tab.

4. Find Send mail as:. Click Add another email address.

5. A new window will open. Enter your Name. This is what recipients see.

6. Enter your full Email Address. Example: hello@adicator.com.

7. Crucial Step: Uncheck the Treat as an alias box. This makes your business email a true, separate account inside Gmail.

8. Click Next Step.

Outgoing Server Details (SMTP)

This information links Gmail to your email host's server. You must get these specific details from your email hosting provider (the infrastructure team, like our sister brand Webraft).

• SMTP Server: Enter the server address from your host. (Example: mail.yourdomain.com)

• Username: Your full email address. Example: hello@adicator.com.

• Password: The password for this email account.

• SSL / TLS: Select Secured connection, using SSL. This is an encryption layer for security.

• Port: Set the port to 465.

Click Add Account.

Confirmation

Your email host will send a confirmation email to the business address you just added. Click the link in that email to prove you own the account. This confirms your ability to send mail professionally.

2. Incoming Email Settings (Receiving Email)

Now you set up how you receive email messages into your Gmail inbox.

1. Return to Gmail Settings > See all settings > Accounts and Import.

2. Find Check email from other accounts. Click Add an email account.

3. Enter your full Business Email address. Example: hello@adicator.com. Click Next.

4. Select Import emails from my other account (POP3). Click Next.

Incoming Server Details (POP3)

This information tells Gmail where to find your messages. You need these details from your email

hosting provider.

• Username: Your full email address. Example: hello@adicator.com.

• Password: The password for this email account.

• POP Server: Enter the server address from your host. (Example: mail.yourdomain.com)

• Port: Set the port to 995.

• Security: Check Always use a secure connection (SSL). Security is non-negotiable.

• Leave a copy: Check Leave a copy of retrieved messages on the server. This is recommended. If Gmail has a technical issue, your messages are safe on the host server.

Optional Features (Organize Your Inbox)

• Label incoming messages: This separates business emails from personal ones. We recommend this for better organization.

• Archive incoming messages: This skips the primary Inbox. Use this if you want these emails automatically filed away.

Click Add Account.

Final Steps: The Integration is Complete

The setup is finished. Existing emails will now transfer to your Gmail. If you have a large history, this can take some time. New emails appear in Gmail after a short delay (usually 15 minutes).

Quick Check: If you need to force an instant check for new mail, go to: Settings > See all settings > Accounts and Import > Check mail from other accounts > Click Check mail now.

Sending Mail: When you compose a new email, simply select your business address (Example: hello@adicator.com) in the From field. This makes sure your professional address is the one your clients see.